Respond to RFPs in Minutes, Not Hours
- · 10× faster RFP response time
- · Zero manual entry. AI reads the email, you review.
- · Live in 30 minutes. Upload floor plans, start sending proposals.
- · Save 100+ hours per month on event sales operations
Free 14-day trial · No credit card required
The Group Sales Bottleneck
Hotels lose deals not because of price, but because of speed.
48 hours to respond to an RFP.
Planners shortlist venues within 24 hours. If you're still putting proposals together by hand, you're already out.
- Respond in under 10 minutes with automated intelligence
- Dates, guest count, room needs, catering, budget pulled from the RFP automatically
- Send before competitors even open their proposal software
Subject: RFP - Sales Kickoff 2027 | Meridian Tech
180 people, Jan 15-17, 2027.
- - Plenary 180 (theater) + AV
- - 4 breakouts for 45
- - Cocktail reception 200
- - Gala dinner 180
Budget: $85K-$110K
Spaces · 21
- Grand Ballroom
- Foyer
- Meeting A
- Meeting B
- Meeting C
- Restaurant
- Terrace
- Lounge
- Pre-function
- +12 more
Dozens of event spaces, zero visibility.
Every space has multiple seating configs. Most teams track availability in spreadsheets or someone's memory.
- Every room, terrace, and ballroom on one interactive floor plan
- Upload a photo, AI maps all spaces in under 90 seconds
- New hires find room specs and capacities without asking anyone
Text-heavy PDFs don't win deals.
Planners compare 5-10 venues per event. A wall of text can't compete with a visual walkthrough of the space.
- Color-coded floor plans showing the full event flow
- Branded proposals clients explore on any device, no downloads
- Real-time tracking: see who opened, what they read, how long they stayed
Meridian Tech Sales Kickoff 2027
Prepared for Rachel Morrison · Jan 15-17
Spaces Assigned
Grand Ballroom
Theater · 180 guests
Foyer
Reception · 200 standing
Breakout Rooms A-D
Classroom · 45 each
From RFP Email to Signed Contract
Forward the RFP.
- Paste or forward the client's email into VenueProposals
- Dates, guest count, room needs, budget extracted automatically
- Works with any format: plain text, PDF attachments, forwarded threads
AI builds the proposal.
- Spaces matched to your floor plans based on requirements
- Branded visual proposal with room layouts and pricing
- Review, tweak if needed, and send in under 10 minutes total
Share and close.
- One branded link the planner can explore on any device
- Real-time analytics: who opened, what they viewed, time spent
- Follow up at the perfect moment with full context
Common Questions
How long does setup take? +
Most hotels are live within 30 minutes. Upload your floor plan images, and our AI detects every room, hallway, and space automatically. No manual drawing, no CAD files needed. Your team can start sending proposals the same day you sign up.
How is this different from Tripleseat or Event Temple? +
Tripleseat and Event Temple help you manage events after you've already won them. VenueProposals helps you win them in the first place. We use AI to read RFP emails, match spaces to your floor plans, and generate branded visual proposals in minutes. No manual BEO creation, no text-heavy PDFs, no opaque pricing conversations with a sales rep to get started. Transparent pricing, free trial, live in 30 minutes.
What about data security? +
SOC 2 compliant, GDPR ready, encrypted at rest and in transit. Your floor plans, client data, and proposals are never shared or used to train AI models. We host on enterprise-grade infrastructure with 99.9% uptime.
Can my whole team use it? +
Yes. Every plan includes unlimited team members. Your entire sales team can access floor plans, create proposals, and track analytics. No per-seat pricing surprises.
Win more group business, starting today
Join hotels that respond to RFPs in minutes instead of days.
Free 14-day trial · No credit card · Cancel anytime